Best Practices
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Inventory Management Software: Multichannel Retail Guide
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Purchase
Supplier and purchase procurement on the same stock record
Purchase orders, goods receipt, supplier invoices, and payables.
ElintOm purchase management keeps the vendor list, the purchase order, the goods receipt, and the supplier balance with inventory. A received quantity updates stock. A debit note for damaged goods updates the supplier ledger.
- Supplier directory and rate cards
- Purchase orders with approval
- Goods receipt and purchase invoices
- Debit notes and outstanding balances
The problem
A purchase that never hits stock is only a piece of paper.
Stores lose the link between what was ordered, what arrived, and what the supplier billed. ElintOm keeps those three records on the product that the POS already sells.
What the purchase team does in ElintOm
Available now for branch purchasing or a central buying desk.
Supplier directory
Vendor contacts, rate lists, and lead times live on the supplier record used by later purchase orders.
Purchase orders
Buyers raise a PO, route it for approval, and send the PDF by email to the supplier.
Goods receipt
The warehouse receives against the PO, including a partial delivery. Approved receipt increases stock.
Purchase invoices
The supplier bill is matched to the receipt. A price difference against the PO is flagged before it is posted.
Returns and debit notes
Damaged goods go back with a debit note. The supplier ledger shows what is still unpaid.
Who can do it
Purchase managers and procurement officers raise documents. Accounts and admins approve payment and price exceptions.
Core features
Everything your team uses in this module
Purchase summary
See what was bought by date, supplier, and product.
Supplier ledger
Outstanding balance and payment history for each vendor.
Overdue delivery alert
Open purchase orders past the expected date stay visible.
Branch or central buying
A store can buy for itself, or head office can buy for the network.
How it works
How this ElintOm module works
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01 -
Pick the supplier
Use the rate card already stored for that vendor.
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02 -
Approve the order
The PO does not go out until the approval step for that role is done.
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03 -
Receive the goods
Count what arrived. Partial receipts stay open against the remaining quantity.
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04 -
Post the bill
The payable is created when the receipt and invoice match.
Got Questions?
Purchase Management FAQs
Yes. An approved goods receipt increases the stock quantity for that warehouse or store.
Yes. Partial receiving leaves the rest of the order open.
Purchase bills feed the GST summaries described on the accounting page. Confirm the return you file with your accountant.
See this workflow on a 15-minute demo
The team follows up after you submit the form, walks through inventory, POS, and your channels, then scopes pricing from that conversation - not a public price list.
